This policy explains how Our School handles personal information collected through the school website, admission forms, enquiries and the records we keep for students and their families. By using this website or sending us information, you agree to the practices described here.
Who this policy covers
It covers parents and guardians, students, people who enquire about admission, alumni who register on the website, visitors who write to us, and anyone whose details are given to the school for a school purpose.
Information we collect
We collect only what we need to run the school and to reply to you. Depending on the form or record, this can include:
- Name, date of birth, gender, photograph, class and previous school of a student.
- Parent or guardian name, relationship, phone number, email address, occupation and home address.
- Documents you upload, such as a birth certificate, address proof, mark sheet or photograph.
- Messages you send from the contact form, admission form or alumni form.
- Fee and payment references when a payment is made for the school.
- Technical details such as the browser and pages visited, used to keep the website working and secure.
How we use it
We use this information to:
- Consider and process admission applications and call you about the next step.
- Maintain student records, attendance, examinations, certificates and other school work.
- Contact parents about classes, notices, events, fees and emergencies.
- Reply to enquiries and alumni registration requests.
- Improve the website and protect it from misuse.
- Meet a legal, board or government requirement that applies to the school.
We do not sell personal information. We do not use it for advertising by outside companies.
Who can see it
Student and parent information is available to the school staff who need it for their work, such as the office, class teachers and the accounts desk. We may share a limited part of it with a board, an examination body, a hospital in an emergency, or an authority when the law requires it. Payment partners see only what is needed to complete a payment. Service providers who host the website or send messages act on the school’s instructions and only for that purpose.
How long we keep it
Admission enquiries that do not lead to admission are kept only as long as we need them to reply and to keep a short record of the enquiry. Records of enrolled students are kept for the time the student is in school and for the period afterwards that the school, the board or the law requires, including certificates and fee records. You may ask us to correct details that are wrong.
Children’s information
Information about a student is collected from the parent or guardian, or from the student with the school’s knowledge. Parents may ask what information we hold about their child and ask for a correction. We do not ask a child to create a public account on this website.
Cookies
The website uses cookies that are needed for the page to work, for example to keep a form from being submitted twice and to remember a sign-in. These are not used to follow you across other websites.
Security
We limit access to school records, use sign-in for the office desk, and keep the website on a maintained server. No online service can promise perfect security. Please do not send passwords or very sensitive documents through the public contact form.
Your choices
You may refuse optional messages, ask for a correction, or ask a question about this policy. Some records cannot be deleted while a student is enrolled or while the law requires the school to keep them. To make a request, use the phone, email or address published on the Contact page and write “Privacy” in the subject.
Changes
If this policy changes, the new text will be published on this page. The version on the website is the one that applies.
Contact
Questions about personal information can be sent to Our School using the phone number, email and address shown on this website.